PURPOSE:
The Controller will provide oversight to the Finance department and directly supervise the Accounts Payable Accountant. The Controller will complete all Interact and Resident Fund bank and GL account reconciliations, process month end JEs, enters all Cash Receipts, prepares assigned budget submissions and invoices, track grant expenses, monitors pre-paid insurance and assists with the Agency Annual Audit. The Controller will keep a filing system for all CRs, Bank Recs, JEs by month compliance with Fiscal procedures. Must understand all policy and procedures defined by the Collective Bargaining Agreement and the Non-Union Personnel Policies.
FUNCTIONS:
• Makes bank deposits and maintains deposit support
• Records all CR and ensures all coding is correct. Maintains monthly files with supporting documentation filed with appropriate deposit slips
• Reconciles all bank accounts monthly for Interact, including operating, payroll, loans, and line of credit. Maintains monthly bank reconciliation files in compliance with Fiscal procedures
• Provides support to IDD for all client accounts for which Interact is rep payee
• Prepares assigned Interact JEs (including but not limited to: Payroll, Pension, Insurance, Resident room & board, cable transfer, PCA revenue, Health Insurance, CHS and SIL room and board, Bank Recon, Building Distribuitions and other RU Allocations. Processes recurring JEs set up. Enters all JEs within the department in MIP. Prints the JV from MIP and attaches to the supporting documention. Maintains a JE file by month with a cover sheet in compliance with Fiscal procedures.
• Manages process for recoring BOA and HH cards, ensures receipts are coded, spreadsheet is reviewed and JE is processed.
• Prepares annual PCA submission and process monthly PCA invoices
• Prepares invoices and tracks expenses as required for all grants
• Maintains Excel spreadsheet for prepaid insurance and updates monthly
• Maintains fixed asset schedule and records depreciation
• Maintains loan schedule
• Maintain lease activity schedule
• Sends CFO daily snapshot email of all bank accounts and outstanding check details
• At least quarterly, analyze and reconcile all BS GL accounts, specifically Cash, Prepaid, and all Debt and submit to CFO review
• Assists CFO during year end Audit and in the preparation of 1099s
• Communicates with other departments and outside agencies and keeps the CFO informed of all issues
• Maintains rent and room & board schedules
• Is cross trained in all functions of the Accounts Payable Accountant and performs all functions as necessary in his/her absence
• Must function in full compliance with all applicable policies and procedures, federal state and local laws and Interact’s Code of Conduct. Must participate in Interac’s Compliance Program including reporting suspected violations of the compliance program or applicable laws or regulations to supervisor/manager/director or the Compliance Officer
• Must participate in Interact’s Quality Improvement activities as requested including the cultivation of an outcomes oriented culture and the completion of program evaluation plans related to outcome measurements
• Assists with the Agency annual audit
• Provides assistance and other duties as needed
• Adheres to a safe work practice.
QUALIFICATIONS:
• Bachelor’s Degree and 5 years of accounting experience
• Comprehensive knowledge of Excel and demonstrated skill in developing Excel workshets
• Ability to work accurately under pressure of time deadlines
• Clearance in accordance with PA acts, 33, 80 and 169
• Ability to work accurately under pressure of time deadlines
• Attention to detail and ability to follow systems
• Excellent interpersonal skills.
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